Cloverleaf COVID-19 Response Information
 + 2020-21 School Year Information
 
On June 4, a task force comprised of parents, students, business leaders, community members and staff began the process of planning for the 2020-21 school year. Please click HERE for periodic updates from Superintendent Daryl Kubilus.
 
 
+ District News
  • The Cloverleaf Community Recreation Center is open. Please click HERE for more.
  • Athletic facilities, including the stadium track, are closed until further notice. 
  • Safety City has been canceled.
  • Preschool screening is postponed until further notice.
  • The playgrounds at Cloverleaf Elementary School are closed.
+ Board of Education Meetings
 

In accordance with Ohio HB197, the 6 p.m. Aug. 5 meeting of the Cloverleaf Board of Education will be a virtual meeting.  It may be accessed by phone by dialing 1-646-558-8656. When prompted, enter meeting ID 827 4789 1729. When prompted, enter password/participant ID 977111. Click HERE to access the meeting online.

 

+ Food Resources
 
Throughout the summer, Cloverleaf is continuing to provide each student with a week's worth of breakfasts and lunches every Tuesday from 5:30 to 7 p.m. at Cloverleaf Elementary. Local businesses and Feeding Medina County also have resources available. Please click HERE for details. 
 
+ Addiction and Mental Health Support Services 
 
 
+ Technology Assistance for Students and Staff
 
The technology department is available by telephone on weekdays from 8 a.m. to 4 p.m. Please call 866-779-7748 for assistance.

Frequently Asked Questions from Parents


Thank you to all the parents who have submitted questions regarding Cloverleaf's plan for the 2020-21 school year. If you don’t see your question and a response here yet, please know we are working through them as quickly as we can. Please check back for updates. Thank you for your patience.

 

Last updated July 28, 2020


Q: If my 7th grader is in accelerated math, will he be able to continue at the same pace and curriculum with the online learning that he would in the school building?


A: The individualized instruction we provide our gifted students in in-person instruction cannot be duplicated in an online environment. That being said, we are able to offer accelerated math opportunities for students in the online environment. Please contact your child’s principal or counselor to discuss details.


Q: If a child is in advanced or gifted math will they be able to continue that path with the online learning?


A: Please see the answer above.

Q: Who is the vendor provider for The Colts Online Learning Academy?

A: ReadingEggs, iReady, ExactPath and Ohio Weekly will be the online vendors for grades K-5. Edmentum Courseware and ExactPath will be the online vendor for grades 6-12. We are assembling additional information and will provide snapshots of these online instruction programs.

On July 27, the opt-in deadline for online instruction was extended to Aug. 10.

Q: Will incoming 9th-grade students still start a day earlier than the rest of students?

A:  No, unfortunately we are unable to maintain this program this year.

Q: Can I have my child dropped off from the bus at different locations on different days?  

A: We cannot be as accommodating of special transportation requests this year as we have tried to be in the past. With the added difficulties of assigned seats, mask usage, mask monitoring, and daily sanitizing of all our buses, we can only accommodate one location for bus entry and one location for bus exit. If special circumstances require your child to be dropped off on different locations on different days, we ask that you make alternative transportation arrangements.

Q: What's in all the disinfectant you plan to spray? Is it safe for people with asthma? I'd like to know the name of it and see its MSDS.

A: For specific questions pertaining to disinfection and sanitization, please contact our director of buildings and grounds, Ken Fletcher, at [email protected].

Q: 1.) What will a typical day look like if they go to school … switching classes, lunch, interaction with other classmates? 2.) If exposed to Covid in school and has to be in quarantine for two weeks, what kind of education will they get during that time? 3.) What will the online school look like? What if your child is in accelerated math? Will they accommodate that? Will they get all the same classes they would get if in school?

A: The scheduling subcommittees of the task force have been working hard to answer the question so many of us have: “What will the school day look like at each of our three different buildings?” Those scheduling committees will report their recommendations to the overall committee on Aug. 3 and we will be able to share more information after that. If an in-person student would have to quarantine, the teacher would work with the student to make up his or her schoolwork, the same as with an extended absence in a non-COVID environment. Be careful not to confuse our 100 percent online offering with make-up work necessary if a child is quarantined from attending in person.

The individualized instruction we provide our gifted students in in-person instruction cannot be duplicated in an online environment. That being said, we are able to offer accelerated math opportunities for students in the online environment. Please contact your child’s principal or counselor to discuss details.

Q: I am nervous to enroll my sophomore in the online courses by Aug. 3 if Cloverleaf may end up going virtual due to the increase in COVID cases. Can I hold off on enrolling online until closer to the Sept. 8 first day of in class schooling?

A: We appreciate the concern. It is necessary for us to be able to plan with our online vendors as much as possible. Understanding the concerns parents have, we extended the deadline to Aug. 10.

Q: What about the parents that do not feel comfortable sending their child to school and do not have good Internet access at home? Is there a home school pencil and paper option in place for that?

A: There is not a pencil-paper option. We will, however, work individually with families who have difficulty accessing the Internet.

Q: What cleaning products will you be using throughout the day? My daughter suffers from migraine headaches and scented products sometimes trigger her headaches. I want to make sure she isn't going to be in a situation in which her headaches become chronic again. I understand the need for frequent cleaning!

A: For specific questions pertaining to disinfection and sanitization, please contact our director of buildings and grounds, Ken Fletcher, at [email protected].

Q: Will the remote learning be independent study or will it be teacher-led with set times for class meetings, lecture, etc?. Will the online teacher actually be teaching the material or will they list assignments, provide information and leave it up to the parents to teach the material? Thank you.

A: The online instruction option will be a self-contained, interactive learning environment that engages the student at his or her own pace. The student’s teacher advocate will be there to monitor progress, answer student questions and communicate with parents.

The younger your child is, the more parental involvement will be required for your child to be successful in the 100 percent online option.

Should the COVID situation require schools to close after the school year has started, those students who were attending school in person would switch to remote instruction. In that case, those students will continue to receive instruction from their classroom teacher(s) remotely. How that is structured would be communicated to students and families by teachers.

Q: If my sophomore only takes core classes from Colts Online Academy, will he be on track credit-wise to graduate? It doesn't seem like it because he will not have any electives. What does the district suggest for this?

A: Every student is unique in his or her courseload. Any questions about needed credits should be directed to your child’s counselor.

Q: What will happen if staff test positive?

A: We will notify the Medina County Health Department immediately and follow its instructions. That protocol likely would vary depending on the circumstances, so it’s difficult to give a more exact answer.

Q: If a student tests positive will they be able to receive their assignments or will they need to switch to online? I assume all of that student's siblings will also need to switch at that time also.

A: If a student tests positive, staff will work with him or her on a plan to make up missed coursework, the same as if the student was out of school for any other illness. Cloverleaf would notify the health department immediately and follow its guidance as to whether siblings should attend school in person or remotely.

Q: What will be the protocol for a child that is experiencing one of the Covid symptoms? Will the child leave the room to be assessed? Will the child be sent home to be monitored? Will the child need tested? Does the child need to be quarantined for 14 days even if the test is negative? If the child tests positive what will be the protocol for the students, teachers, and aides in that classroom? If a student is quarantined what will their education look like for those 14 days? What will happen if the students are absent more than their allotted amount for the year, will they fail or will there be an exception?

A: We know this is a brand new world for parents and for school staff when it comes to evaluating potential symptoms. We are at work on a COVID handbook that will spell out the protocol you describe. That handbook is being developed by school nursing staff and the Medina County Health Department.

If a student who was previously attending school in person should test positive, teachers will work with him or her on a plan to make up missed coursework, the same as if it were a non-COVID-related illness. We will work with the family of any child who may contract COVID so that they can get their credit.

Q: What company will be providing the online schooling? 

A: ReadingEggs, iReady, ExactPath and Ohio Weekly will be the online vendors for grades K-5. Edmentum Courseware and ExactPath will be the online vendor for grades 6-12. We are assembling additional information and will provide snapshots of these online instruction programs.

Q: How will specials and recess be incorporated?

A: We wholeheartedly believe that art, music, gym and “brain breaks” for kids to move around are essential parts of a Cloverleaf education. Subcommittees of the task force have been meeting to map out what those things will look like in each of our three school buildings. Those subcommittees are scheduled to report out on Aug. 3. We will be able to share their recommendations then.

Q: What is the plan if Medina County goes to Level 3? Or Level 4?                                                                           

A: This summer, we have seen Medina County move from a Level 2 (orange) designation to a Level 3 (red). Cloverleaf’s return-to-school plan was designed to accommodate a Level 2 designation through six-foot social distancing, masks for all staff, and the use of masks for students when six-foot social distancing cannot be achieved. Recommendations on the course of action for a Level 3 designation will be discussed at the next task force meeting on Aug. 3. 

If the state declares Medina County to be at Level 4 (purple) before school starts, then all students will receive instruction online. If a Level 4 designation occurs after school has started, then students who started the year with in-person instruction will switch to remote instruction by their classroom teacher(s).

Q: I'm interested in kids that have an IEP and how it will be affected. My grandson of whom I am legal guardian of has an IEP that addresses his speech and language needs. He also rides the special needs bus -- how will that be set up? He was in Latchkey last year and I plan to have him attend again this year. Will that be available? He takes a medication during the school day, will there be new guidelines for that? I have every intention to send him to school versus online. He requires the socialization skills and 1-on-1 educating.

A: IEP services and busing for students with special needs will take place the same as in previous years. All staff will wear masks. Latchkey will be available, but the number of students the program can accept will depend on staffing levels, which are still being finalized. We cannot guarantee everyone will have Latchkey as an option. Medication guidelines will be largely the same as in previous years and may be coordinated with the school nurse.


Cloverleaf is currently hiring for Latchkey staff and other positions. Please visit this link if you are interested in applying or share it with others who may be interested in these job opportunities: https://cloverleaflocal.tedk12.com/hire/index.aspx

Q: I have quite a few questions I'd like to have answered before deciding which option will be best for my elementary-age children (specifically 2nd grade). I'm hoping to receive answers in the elementary school context. 1.) Who is the vendor providing the online school option, and is there a website I can visit to get a feel for the online platform?  2.) Related to #1, is the online learning option 100% screen time (will there be any writing assignments or will everything need to be typed)? 3.) Is there any human interaction with an instructor or other students?  4.) Will the online option allow kids to work at their own pace?  5.) Does the online option involve a strict schedule (ie. math at 9 a.m.) or do parents provide the schedule structure?  6.) Regarding the option to attend the physical school building, how many elementary children will be in each classroom, on average?  7.) Will additional teachers be hired to cover the potential additional classrooms, or will there be some kind of creative scheduling with teacher aides? 8.) Will there be any outside time built into the school day? I understand that Ohio weather frequently precludes outside time. 9.) Will homework policies be adjusted to allow kids to get the free-play and outdoor time they need when they return home from a highly structured, low-movement school day? 10.) We are able to provide the parent supervision required for the online option. Would it be helpful to the district and elementary school for us to choose the online option in order to allow more space in the physical classrooms? 11.) Are there plans for preschool this year? I very much appreciate the time and thought that so many in the district have invested in planning to meet the needs of the students and their families.

A:

1.)  ReadingEggs, iReady, ExactPath and Ohio Weekly will be the online vendors for grades K-5. Edmentum Courseware and ExactPath will be the online vendor for grades 6-12. We are assembling additional information and will provide snapshots of these online instruction programs.

2.) No. All submitted work will be on the computer.

3.) The online instruction option is self-contained, so there will not be interaction with other students or an instructor. A staff advocate will monitor progress and be there to answer questions and communicate with parents, but will not be delivering instruction.

4.) Online instruction can take place on whatever schedule and pacing works best for students and their families -- provided, of course, the lessons are completed within the appropriate semester/trimester time frames. The teacher facilitator can assist with this.

5.) Please see above.

6.) Students are spaced six feet apart. Typically, in a regular classroom, this means 12-14 students. Please keep in mind we will also be using gyms and cafeterias for classroom space.

7.) Yes, we are utilizing creative scheduling.

8.) That is the goal, but it is still in development.

9.) As for homework, our teachers and administrators are keenly aware of the added stress these times have placed on our students and families and will take that into account when making decisions about instruction. Although we cannot promise no homework, as always we urge parents to talk with their child’s teacher if they have specific concerns.

10.) We are basing our planning on the 16 percent of parents who said in June that they would prefer the online option. Please make the best decision for you and your family.

11.) New preschool enrollees will be limited to students with special needs.

Q: 1.) What is your contingency plan for if a child or teacher tests positive for covid in a classroom? 2.) If I choose online schooling for my 6th-grader, will she be able to continue on the gifted curriculum that she has currently been following? I'm worried about her not having the opportunity to continue with accelerated math class.

A: If a child or teacher tests positive, we will contact the health department immediately and follow its instructions. 

The individualized instruction we provide our gifted students in in-person instruction cannot be duplicated in an online environment. That being said, we are able to offer accelerated math opportunities for students in the online environment. Please contact your child’s principal or counselor to discuss details.

Q: How will the elementary handle its day of education? I’ve heard a few things and I think it will help parents to make their decision knowing what their child’s day will look like. Will there be a teacher half day in a smaller class and who will be in there the other part of the day while the teacher is in the other half of the class? Also how is middle school going to handle their day of education? Will the students be switching classes? Will they be with one teacher the whole day? Will the teachers no longer be teaching in their specific content area?  For example a fine arts teacher teaching advanced math classes or a foreign language? I think being transparent with the parents and giving them what their child’s days will look like will give the parents a better idea when trying to make this difficult decision to send them to in person school or do the online option before Aug. 3.

A: We will have a better understanding of the schedule when the committees working on that report out on Aug. 3. The opt-in deadline for online instruction has been extended to Aug. 10 to give parents more time to decide what’s best for their family.

Q: Are the kids able to wear face shields instead of masks? My child has asthma and struggles to breath properly with a mask.

A: We will accommodate students’ needs when it comes to face-covering requirements.

Q: Will preschool screening be possible this year? I have a 4-year-old that has a disability. He has been evaluated through Akron Children’s Speech Department and is now waiting to get an appointment with a developmental specialist at Akron Children’s.

A: Please contact Cloverleaf’s director of special services, Nicki Stalter at [email protected] for more information.

Q: I was curious if someone in a classroom gets sick and is positive for covid, does the entire class have to quarantine?

A: That is something that will be determined by the Medina County Health Department. Should a student come down with COVID, we will notify the health department, which will investigate the situation and give us the protocol to follow. 

Q: What will a school day look like for my 5th-grader?                                                                              

Q: What will my 8th-grader’s school day look like?

A: These questions are similar, so we will answer them together. After determining the fundamental approach for a return to school, the task force formed three subcommittees to study specifically what the school day will look like in each of our buildings. Those committees will share their recommendations on Aug. 3, so we will have more details to report then.

Q: I heard that the entire 5th grade will receive school in the gym lecture style. Is this true?

A: Although the locations have not been completely determined, pure lecture-style instruction is not going to be incorporated.

Q: What will preschool look like? I have one on IEP for OT, speech and special education. It was extremely difficult to do online last year, however my child also has boundary issues we are trying to work on. I am unsure how the preschool class will be able to maintain social distancing.

A: Please contact Cloverleaf’s director of special services, Nicki Stalter at [email protected] for that information.

Q: You guys are doing an amazing job and doing everything you can to keep our kids safe. I just definitely need a little more information before I can actually pick online before Aug. 3. If I choose to have my preschooler and 1st-grader start online for the first trimester and then if things go OK at school have them return to school, how will that look? Will they be assigned teachers at the beginning of the year no matter what that they will get to come meet and see their classrooms? My preschooler is on an IEP for speech, will that still be offered to him online? I know that the preschool classes are limited, will his spot be held if he returns the second trimester? How exactly is the online going to work, will we just get everything they need to do and then I just have to figure out what to do that day?

A: Thank you for your kind words. Just to clarify, preschool is not being offered online. When a child returns, he or she will be incorporated into the regular classroom. Children doing 100 percent online instruction will not be assigned teachers at the beginning of the year. We’ll have more information soon on how IEPs will work with online instruction. Please see the above questions for information on how online instruction is going to work in general.

Q: With Gov. DeWine saying studies have shown kids 3rd grade and above did fine with wearing masks, how often will preschool-3rd grade be wearing masks since they are below the age limit of the studies shown?

A: In a Level 2 designation, students are required to wear masks when six-foot social distancing cannot be maintained. 

Q: What will happen if a member of the class tests positive? Who is being contracted to do the online option? Will the elementary students have recess?

A: If a student tests positive, Cloverleaf will immediately contact the health department and we will follow the protocols we are given for those circumstances. ReadingEggs, iReady, ExactPath and Ohio Weekly will be the online vendors for grades K-5. Edmentum Courseware and ExactPath will be the online vendor for grades 6-12. We are assembling additional information and will provide snapshots of these online instruction programs. The elementary school scheduling subcommittee of the task force is at work on recommendations for scheduling that would include recess, specials and other activities. Those groups are scheduled to share their recommendations on Aug. 3.

Q: If students will be changing classes, who will be sanitizing the desks/areas where kids sit? There will be a lot of germs spread if no one thinks about this. Kids will be sitting at a desk without a mask, and then changing to a different class. The next kid comes in, takes off his/her mask, and is exposed to all the germs from the previous kid.                                                                                      

A: Hand-cleanliness is something we will continually be reinforcing with students. Hand-sanitizer and wipes will be available throughout the building. Schedules are being developed to promote cleaning throughout the day.

Q: What if I want to homeschool (not online) my child for the first semester/trimester?

A: This is certainly your right as a parent. Please contact our registration secretary Athena McAfee for more information at [email protected].

Q: Will teachers that are educated in the content that they teach be the ones physically  teaching the course work in class? Also, will the students be switching classes, so they aren’t confined in the same room all day?

A: Schedules will depend on the building and on the grade level. The recommendations from the Ohio Department of Health are that student movement between classes be limited as much as is practical. 

Q: I am concerned about how all of the social distancing, not leaving the classroom, and wearing masks will impact our kids mentally. Has this topic been addressed? Secondly, will the students in school be able to use worksheets/workbooks? Are the teachers being asked to remove everything from their classrooms? I.e. personal items such as books, games, etc.? If I choose to withdraw my children from the district and homeschool, is it possible for them to enroll this school year?

A: One of the task force subcommittees is devoted to student mental health. We acknowledge that these changes can impact students in unique ways. Teachers are not being asked to remove everything from their classrooms. If you withdraw your children during COVID, we would welcome them back at any time you as a parent decide. 

Q: Can we get a Chromebook, please?

A: All students who choose the 100 percent online option can check out a Chromebook regardless of grade level.

Q: Will teachers that are educated in the content that they teach be the ones physically teaching the course work in class? Also, will the students be switching classes, so they aren’t confined in the same room all day?

A: Schedules will depend on the building and on the grade level. The recommendations from the Ohio Department of Health are that student movement between classes be limited as much as is practical.

Q: What will the new sanitation process be for the buses? Will they be sanitized between the highschool/middle school route and the elementary route? Thank you.

A: Sanitization will occur after the morning runs and after the afternoon runs.                 

Q: What will busing to the career center look like in the gap before Cloverleaf returns? I.e. will parents be responsible for getting students to the high school or career center or will buses pick up from home?

A: We will transport students to the career center when it begins classes.

Q: I would like to request an extension on making a decision for in school or remote learning. Every day things have been changing and we are hoping for a more precise definition and example of the online schooling. Thank you.

A: We understand and have extended the opt-in deadline for online instruction to Aug. 10. We are also at work on compiling more information about online instruction.

Q: Does the new Cloverleaf Elementary School have UV disinfection in the HVAC system (ventilation system)? If not, why not? This is not a new technology, so I would hope it is being considered to be installed and used.

A: UV disinfection is not part of our ventilation system. When the school was built in 2012 it was not brought up as an option. We are researching many options going forward, but it would not be possible to retrofit our HVAC systems with this technology before the start of school.                       

Q: I'm leaning towards the online option for my 6th-grader. My question is, how will 6th-grade students be introduced to the middle school when they do return to campus?

A: There will not be a sixth-grade first day this year due to the obvious difficulties associated with starting the school year. Our sixth-grade teachers understand the transition and will do all they can to help our kids.

Q: With the governor making mandatory masks in all counties of Ohio in public areas now EXCEPT kids under the age of 10 years old DO NOT have to wear them in public, will this change for kids in school as well? Especially since they also have said studies have shown kids 3rd-grade and above for masks did fine but not younger.

A: No, schools are not part of the governor’s order. The task force will be discussing the district’s response to Levels 3 and 4 at its next meeting.

Q: Obviously everyone has a different feeling on Covid 19. Some are OK with taking the risk of getting it and others are not. You are giving the option for remote learning for students (which I think is great) but what about the teachers/administrators who don't feel comfortable going back? Are you going to allow them to teach/work remotely from home? And if not will you allow them out of their contracts so they can still keep their teaching license? That way they can go back to teaching after this is over? It seems a lot of major companies/ Fortune 500 companies are offering remote work options as they wouldn't dare put their valuable employees at risk, I would hope that this option is given to our valuable educators as well. Please let us know. I know other schools are doing this, Cleveland is offering this and other public schools are, too, nationally (some in Michigan, Florida, etc).  I would like to hope that Cloverleaf would do this, too, so we can keep those valuable teachers in the district.

A: Staff concerns are addressed administratively. Cloverleaf will follow the laws associated with the federal government’s Families First Coronavirus Response Act.

Q: Will the staff advocate be familiar with the grade of that child learning online? For example, will a 3rd-grade student have an advocate that is a 3rd-grade teacher?

A: Unfortunately, that cannot be guaranteed.

Q: Thanks for all you are doing! This work and these decisions aren’t easy for anyone!

A: Thank you. These decisions are certainly hard ones for parents, too. We’re working dilligently in our planning process and trying to provide as much information as we can.

Q: If a parent decides to go with the vendor online classes for the first semester, but then before school starts, Cloverleaf has to do online for whatever reason, can we switch to Cloverleaf online instead of the vendor since school hasn't even started yet or are we locked into that vendor no matter what happens? My child has an IEP, if we go with the vendor how does that work? I know this last question might be asking a lot, but it is hard to imagine how students will be socially distanced in classrooms six feet. Once the desks are set up, can some type of video of how the classrooms are set up, be sent out to parents so we can see how this is being done?

A: We will have already set our schedules based on the enrollment figures that we have and paid our vendors based on those figures. Therefore,it is not likely that we will be able to accommodate such a request. We hope to have more information soon on how IEPs will work with online instruction after Aug. 3.

We love your idea! We’ll work on getting more information out about how our classrooms will look with social-distancing and sanitization procedures in place.

Q: How often are questions updated? Today is July 27 and the last posts are marked as July 22. My question is why is Cloverleaf opening up so soon? Would it not be wiser to continue with online like MANY are? Are all the questions being posted?

A: We appreciate that different people have different perspectives. We also understand that our decisions will not be pleasing to everyone. We are posting responses as quickly as we can.

Q: I’m concerned about the high school kids. There is no air conditioning in the high school that can’t be good for the students or staff to wear masks in the heat.     

A: We appreciate that the high school without air conditioning is not an ideal environment in any circumstance. That being said, we are balancing comfort with safety.

Q: What grades or classes will be utilizing the large group rooms like gyms, cafeterias and libraries in the three school buildings? How many students and teachers will be placed in these large rooms? Will these rooms have the same features installed to be used like a more traditional classroom?

A: Those final decisions have yet to be made. Social distance will be maintained in these large areas. Pod-type settings will be utilized as much as practical to create a more intimate educational setting in larger areas.

Q: With the county in the red, does that in any way impact Cloverleaf’s original plans of re-opening? I know the health department is strongly encouraging districts to go online for the first two quarters.

A: Our superintendent speaks with the health department on a weekly basis. There has been no recommendation from the health department, or “strong encouragement” to go online for the first two quarters. We will announce any additional implications of the county’s Level 3 (red) designation following the next task force meeting Aug. 3.

Q: If we opt for online for the first trimester then want to switch to in-person the second trimester, will our child be placed into an existing class that was already together, or will new classrooms be added for "new" students? I'm sure it depends on the number of students, but starting K will be hard enough -- starting mid-year as the "new kid" would be extra tough. Thank you!

A: We don’t have enough enrollment information at this time to answer this question. We’re also still assessing our staffing at this point. It is not likely we will have the resources to start new classes at the end of a trimester or after the availability of a vaccine allows us to go to 100 percent in-person instruction.

 

The questions and answers below were posted July 22, 2020


Q: I would be more willing to drive my elementary schooler if the pick up/drop off line was better. If the school entrance off of Friendsville (the one they use for food distribution) could be utilized to cut down on pick up and drop off traffic. Even if each kid was assigned a drop off area (Buffham entrance vs Friendsville entrance) that would cut down on all the congestion.


A: Thank you for that suggestion. Although we realize the pick-up/drop-off can be congested, the design of the school is so that buses and cars are not mixed. Using the service entrance could lead to other forms of congestion and safety concerns. According to our survey results, it is likely that a percentage of our students will not be at the physical school; rather, they will be in our online school.This should contribute to slightly less congestion.


Q: What will lunch and specials look like?


A: That is being worked out right now by the restart task force schedule subcommittees. It may be that students will have lunch in their classrooms, rather than in the cafeterias (which likely will be utilized as instructional space). Art and music teachers may come to the students rather than the students going to them. After we hear back from parents and know how many students will be coming to the physical school building for instruction, we will be able to make more exact plans for lunch and specials.


Q: My question is about the online option. Will there be specific times my second grader will have to be online for class or can I choose the time we do it? For instance, I do work, so would it be a possibility we can do her schooling in the afternoon/evening rather than the morning? It would be a constant, and my work is very flexible. I wouldn’t change the times every day. It would just be easier for myself to give my daughter my full attention if I was able to work with her in the afternoon/evening times. Thank you!


A: One of the benefits of the online instruction platform we are using is that it offers exactly the kind of flexibility you describe. Each student who opts into the 100 percent online learning option will be assigned a staff advocate who will monitor progress, answer student questions and communicate with parents. Remember that in this option, Cloverleaf teachers are not teaching the content; rather, the content, learning activities and assessments are provided through the online software.The staff member will not be available 24/7, but he or she will respond in a timely manner to any questions.


Q: My daughter is hearing impaired and is in a 504 plan. She takes most of her verbal cues from reading lips. My concern is if the teachers are wearing masks she will not be able to lip read. Will it be possible for the teachers to wear the clear face shields while she is in the classroom? I’m afraid if that can not be accommodated for her she will have to do the online schooling and that will take so much away from her and her desire to return to school.


A: That exact topic has been brought up as a concern in task force meetings by parents and teachers alike. We are researching all available options to make sure students with special instructional needs are accommodated. A menu of protective measures including masks, face shields and/or Plexiglass barriers will be utilized to accommodate the special needs of our students.


Q: What happens if a teacher tests positive? Do the children in the classroom have to stay home and quarantine? Also what happens if a child has symptoms all children can not attend school for how long? If someone tests positive in the school what protocol will be taken?


A: Cloverleaf has been working hand-in-glove with the Medina County Health Department every step of the way. Should a student or staff member test positive, we will alert the health department immediately. The health department will assess the situation and Cloverleaf will follow the protocols the health department gives to us.The unique circumstances will dictate the health department’s action.There is no one-size-fits-all scenario.


Q: Before choosing the online option I would like to be able to research the online provider. All that is mentioned is that the Colts Online Learning Academy is a vendor provider. Was this software developed specifically for Cloverleaf? Or is this provided through OHDELA, Connections Academy, or another free online school option? Or is this being done through PLATO which has been used in the past? Will there be teachers through this online program to teach the children or is it completely self-guided through software only? I think many of us parents would like to choose the online option if we could learn more about it. Parents need to know it won't look anything like the end of last year. Some had great experiences but others unfortunately, did not. Thank you!


A: We will have demonstration links available that will give parents and students the ability to try out the online instruction program. Please check back soon.


Q: I see that online students will continue with the online program if schools are closed, what is the plan for those attending in-person if there is a school closure? What is the protocol for a sick student or one that may have symptoms, such as coughing or sneezing? Will they be required to stay home for a certain amount of days? How will learning take place during this time? What happens to in-person learning if a student or teacher tests positive for COVID-19? Will all students need to self-quarantine? And for how long? How will learning take place during this type of situation? How will specials be handled, such as gym, music/choir, art, keyboarding? Will students be eating lunch in their classrooms?


A: If there is another school closure, all on-campus students will switch to remote learning that is led by their teacher. Students enrolled in the Online Learning Academy will remain. Should a student or staff member test positive, Cloverleaf will alert the Medina County Health Department and follow its protocols. If a student attending the physical school is quarantined, make-up work will be handled similarly to when a student is out sick in a non-COVID environment. Schedule subcommittees of the restart task force are formulating possible scenarios right now for what specials and lunch may look like. Some of that will depend on how many students will be in the buildings.


Q: Thank you for thinking of our children and knowing how important it is for them to get back to some normalcy. This plan by Cloverleaf is fantastic and I’m so appreciative that you are working to get kids back in school. They need that! They also need sports. Please, please , please consider the importance of sports and what it does for not only the players, the students supporting, the band, the parents, and the community. Football is more than a sport for our children. It is something for all and our community. So important that we have a season and a way for our children to be just that … children. Please don’t take that away from them. Thank you.


A: Thank you! When it comes to sports and extracurricular activities, we agree! A task force subcommittee has been devoted to figuring out what sports and other activities will look like at Cloverleaf, based on the rules and restrictions we receive from the governor’s office and Ohio High School Athletic Association. We are dedicated to allowing our students to participate to the degree they are permitted to do so by the state.


Q: 1.) Will there be an option to request their friends be in their small class (friends they will socialize with outside of school to have less exposure) especially if there won’t be much recess or socialization thru lunch and specials. 2.) I ask that there be no homework at any grade level. If school is going to look like this, I want my kids to be able to come home and play and release energy. Not sit down for another hour or whatnot doing homework.


Q: If students have little to no movement throughout a school day, could there be a no homework policy? Kids need a chance to be kids. Could I request one student my child is with to limit contact? (They work well together.) What will happen if someone has been exposed to someone with Covid through the school? Are there going to be unlimited sick days since we are being asked to keep kids home with mild symptoms since it may not be Covid?


A: The above questions are similar, so we’ll answer them together. Due to the logistical challenges of using virtually the entire footprint of our campus for instruction in order to achieve six-foot social-distancing, and to keep the numbers of students in those spaces balanced, it’s not possible to honor special requests to keep students with specific peers. We are working on scheduling plans right now to see how lunchtime, recess and specials will work because we understand how important those things are during the school day and for allowing “kids to be kids,” as you point out.


As for homework, our teachers and administrators are keenly aware of the added stress these times have placed on our students and families and will take that into account when making decisions about instruction. Although we cannot promise no homework, as always we urge parents to talk with their child’s teacher if they have specific concerns.


These are extraordinary times and we recognize that making a decision to send a child to school or not based on potential symptoms of illness will be more challenging than ever for parents. We are in the process of working with our school nurses to develop a special handbook that will give families some guidance and procedures to follow when it comes to keeping a child home or sending him or her to school.


If a student or staff member tests positive, Cloverleaf will notify the Medina County Health Department immediately and follow the protocols we are given.


Q: Hello! Regarding possible “make-up” days and altering the schedule due to the Sept 8th start date, if there’s a day that was previously intended as being an “off day,” will the students be counted as “unexcused” if they are absent? For instance, if a day is taken from Thanksgiving break, can I choose to not send my daughter without penalty of an unexcused absence? Also, what happens if a student tests positive in a specific classroom?


A: In terms of “make-up” days, we are primarily looking at eliminating staff training days that had been scheduled throughout the year. (Instead, staff training will take place before school starts.) The final calendar is still being developed and will be board approved on Aug. 5. The approved calendar will be posted at www.CloverleafLocal.org following the board meeting.  


Student absences need to be considered in the context of a student’s previous absence record.  Specific questions regarding your student can be addressed with your child’s building principal and/or school counselor.


If a student or staff member tests positive, Cloverleaf will notify the Medina County Health Department immediately and follow the protocols we are given.


Q: Who is the 3rd party vendor for online classes? Is it the K-12 program? We have less than 2 weeks to decide so can you please clarify this as soon as possible? If we were to start our children at school, can we move them to online at any time? What is the plan for food allergies if they are eating in the classroom. Last question is what is the plan when someone tests positive for COVID-19? Thank you.


A: We will have more information on the vendor -- including links to lesson demos -- available soon. Here’s an overview with basic information, in case you have not read it already: https://drive.google.com/file/d/1QFLm7IxnKKNJQosBx_WVdM4kCgbKRylY/view


If a child starts out coming to the physical school, the parent may switch the student to online instruction anytime. However, students who are online must wait until the end of a semester or trimester to switch from online to in-person instruction.


If lunches are served in classrooms, and a student in that classroom has an allergy to a specific food, that food will not be allowed in the classroom. As always, feel free to reach out to Food Service Director Carrie Beegle with any concerns at [email protected] or 330-302-0312.


If a student or staff member tests positive, Cloverleaf will notify the Medina County Health Department immediately and follow the protocols we are given.


Q: How will students with an IEP receive their interventions and accommodations if they choose the online schooling option? My son is on an IEP for Dyslexia. Last year all of the intervention specialists did a wonderful job with making sure my son had his appropriate weekly interventions. Will that be the same this year if we choose the online option?


A: Thank you for that positive feedback and for your question. Students with IEPs will have their services met as determined by the IEP team.


Q: How will proper safety be implemented for these trailers? It seems that anyone could walk off the street and walk into these classrooms. Will there be security locks for these type of classrooms that will require you to be buzzed in like all other buildings? Will there be restrooms so children are not needing to walk back and forth unsupervised?


A: The trailers are best described as mobile classrooms that are placed and secured on a foundation, wired for electricity/safety/internet/air conditioning, and secured just like our buildings.There will be fencing around the mobile classrooms for security purposes. There will NOT be restrooms. When we first analyzed the classrooms, it was felt that they would best be located on the old tennis courts. That location has been moved to the south side of the building for two reasons: 1.) The safety of keeping the classrooms in the back of the building, and 2). To give students the availability to come into the main building and access restrooms via a short walk.


Q: This question is in regard to Honors and AP classes. For those students choosing the online option, would there be a teacher or a peer mentor available to answer questions when a student is stuck or having difficulty with a new concept. Some of those more difficult classes would be hard to navigate alone.


A: Cloverleaf will have teachers serving as student advocates and facilitators. However, those teachers may not be content specialists in the particular AP or Honors subject. Please consider this when making your decision.


Q: If your child is on an IEP how would they be served through the Colts online learning academy? Would they be taught by a Cloverleaf teacher or would they strictly be working on software that meets the criteria in their IEP with no real interaction from a teacher?


A:  Students with IEPs will have their services met as determined by the IEP team.


Q: If a student transitions back to the physical classroom in the second trimester (or semester) how will teachers and space be assigned if the school is already set for social distancing for the students who chose in-person learning?


A: We understand there will be some fluidity as the school year goes along. We believe we have a plan in place that can accommodate those adjustments and still maintain social distancing.


Q: My 3 youngest children attend Saint Francis in Medina. They use the Cloverleaf bus for transportation back to Seville multiple times a week. Will this bus still be operating? Thanks.


A: Yes. Private school busing will continue to be available. All students are required to wear masks while on the school bus.


Q: Will the kindergarten students start on Sept. 8 as well? I am still trying to figure out before and after care if my kids need bussing from another location. What do I need to do to set that up?


A. Kindergarten students will start on Friday, Sept. 11.


The transportation department still plans to accommodate busing needs related to childcare. Below are links to the Childcare Transportation Reqest Form:

PDF format

Rich Text Format

Q: For parents that choose to have their child go to the physical building and decide to go virtual based on increased cases of COVID19 how quickly can the student transition to virtual learning?


A. We will likely need 1-3 days to process necessary paperwork.


Q: My kids are both new to Cloverleaf Elementary this year. My son has an IEP. What are plans for accommodation for IEP students? Particularly if we choose the online option?


A: Students with IEPs will have their services met as determined by the IEP team.


Q: We are wondering about band (will it still be a class), lunches (can they still buy and where will they eat) and the length of the school day?


A: We can’t provide an answer yet on what band classes will look like, but please know that the restart task force and our staff believe the arts are an essential part of a Cloverleaf education. Yes, lunches will still be available to buy, although lunch procedures and where students will eat are still being developed. It may be that students will eat in their classrooms, rather than in the cafeteria. Scheduling conversations are going on right now among the subcommittees of the restart task force, but it is expected the length of the school day will remain the same.


Q: Why not mandate students to wear masks, especially on the high school level, for the health and safety of the staff and other students?


As you might expect, this was the subject of deep discussion in restart task force meetings, so please know this question was considered at length and from many different perspectives. The best tool for preventing spread of COVID-19  is social distancing. After physically measuring classrooms and all potential instructional spaces in the district, it was determined that students and staff could achieve six-foot social distancing during instruction. In situations where it is not possible to socially distance, all students from grades PK-12 (unless special accommodations are needed) will wear masks.


Q: Will the majority of school supplies be provided again this year or will that change based on budget constraints?


A: The Cloverleaf Board of Education is committed to once again providing school supplies for our students.


Q: What if we choose the online option and our child has an IEP? What if the IEP includes Occupational Therapy?


A: Students with IEPs will have their services met as determined by the IEP team.


Q: Will middle school students be switching classes? Will they have separate teachers for math, science, etc.?


A: Subcommittees of the restart task force are at work right now on developing schedules for each of Cloverleaf’s three school buildings. Knowing how many students will be attending the physical school building will play a role in that planning, as well.


Q: Mask exemptions signed by a physician for medical reasons such as asthma will be accepted, correct?


A: Yes. We will accommodate our students’ needs when it comes to face-covering requirements.


Q: How will Specials (more so gym class) and recess work for kids to get gross motor skills, etc.?


A: We don’t have an exact answer for you yet, but we are working right now on a plan for how specials will be incorporated into the school day in a safe way. We feel strongly that visual arts, music and movement all are important to developing children. (And to adults, for that matter!) It may be that gym teachers find a way to come to the students, rather than the students going to them. Our building-specific scheduling committees are looking at multiple options for making all that happen.


Q: What is the plan for ventilation and filtering the air throughout the buildings?


The air units in our buildings are continually bringing in fresh air. Filters are changed at the start of the school year and over winter break. Additionally, protocols have been developed for cleaning and sanitization of classrooms, work areas, restrooms, common touch points, etc. Hand sanitizers are available throughout our buildings. Hand-washing and building sanitization are priorities.


Q: Will Latchkey be available for the elementary school children?


A: Yes. We know childcare options are important to our families.The number of students we can accommodate will depend on our ability to staff the program. We cannot guarantee everyone will have Latchkey as an option.


Q: Will Cloverleaf need to hire more teachers?


No. Our restart plan will use existing staff levels to meet our students’ instructional needs. We may, however, need to add to our custodial staff in order to follow all the cleaning and sanitization protocols we will have in place.


Q: How many kids will be in each class?


We have literally taken a tape measure to classrooms and to all potential instructional areas in our buildings to determine what six-foot social-distancing looks like in each space. So, the number of students and staff who can be in any given space for instruction will depend on the size of the space.

Q: My main question is if we do the in-person school and we have a positive test within the school or if Medina County numbers go up, are we able to switch to online learning? My second and somewhat unrelated question is my daughter was in the preschool program the last two years. I have spoken with her teacher and have an idea of what teachers would best for her needs. Are you still taking requests with all of the madness going on? Thanks.

A: Parents may switch their student(s) to online learning at any time. (However, students who are online learning must wait until the end of the semester or trimester if they choose to switch to in-person instruction.) As for the second question, teacher requests cannot be accomodated.  

Q: What will the online learning look like? Will it be the same setup as the end of last year? Will there be a different, more organized program? We are debating on trying again through Cloverleaf or switching to the K12 online program.                                                                                       

A: We will have demonstration links available that will give parents and students the ability to try out the online instruction program. Please check back soon.

Q: While I know there is not a complete detailed plan available for parents and what was released was a  glimpse of what the year will look like so that we could make some decisions, as a parent I have some questions. Are the middle school children who are placed in the trailers going to be in those trailers the full year or are each semester they're going to switch to the building. Also will the children be leaving those trailers for lunch and specials? Are all of the children staying  in their rooms or will they be able to socialize with other students not in their class? How will placements be decided? Are there going to be staggered days on and off? Will there be different start times for the buildings than in the past? Will the children be allowed to pack their own lunch or do they have to get stuff from the school? Will there be any sports such as softball soccer football?

A:  The schedule is still being planned. It is our intent to offer sports. Yes, students can pack their lunch. There will not be staggered days. Building start and end times will be consistent with the past.                                                                            

Q: How are the bus schedules going to be run? With the supposed spacing how is it possible to transport students and not run behind in time? Are the children going to be switching classes or will they be stuck in one room for the whole year? Are they possibly going to switch every semester instead? How are the other children going to be socialized? Are the ones who were in their class with them the ones they are stuck with throughout the whole year or semester? The children who are in the trailers going to be in there just a semester or throughout the year? How our lunch is going to work? Specials? Are the children allowed to pack their own lunch?                                                                                   

A:  Buses will operate as they have in the past. Students will be required to wear masks on the bus and sit in assigned seats. Class schedules are still being determined. Students will be able to pack their lunches. 

Q: To assist in making a decision about in-school vs. online learning can a floor plan be shared with parents of a standard classroom layout? Showing a visual of how social distancing will be attained would be helpful.

A: Since our district has so many different classroom configurations, each room may have a unique floor plan. The foundation of our plan is six-foot social distancing. 

Q: I'm wondering what the online curriculum will be like, will it be sitting in front of the computer for hours a day? Is it going to be set assignments per day or specific times they need to be online? Also if they go in-person to school what is the protocol for if/when there is exposure to the virus? What happens if Medina County turns to a red county?

A: We will have demonstration links available that will give parents and students the ability to try out the online instruction program. Please check back soon.

If a student or staff member tests positive, Cloverleaf will notify the Medina County Health Department immediately and follow the protocols we are given.


The task force will be discussing our response, if any, to a change in county color designation. We have been advised by the health department that a county designation of purple will necessitate our moving to 100 percent remote instruction. Such a switch would not be a change for those already enrolled in the online academy.



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