Important information for the start of school

July 17, 2020 
 
Hello Cloverleaf Parents!

This past Wednesday, I made a presentation to the Cloverleaf Board of Education regarding the recommendations that I brought forward from our 53-member Cloverleaf Re-Start Task Force for the start of the 2020-21 school year.  Although there is a significant amount of work ahead regarding schedule details for our plan, I know you as parents need information so you can plan for what is best for your children.

Our plan is based on the premise that the best educational environment for our students is one in which they are here in school 100% of the time.  Our survey clearly indicated that is the desire of our Cloverleaf parents. In the midst of the current pandemic, that means we will have to significantly alter our physical school environment to keep our students and staff safe while providing the best possible educational environment within the confines of social distance.

Social Distance and Face Masks
The foundation of our plan is 6 feet of social distance in the classroom environment.  That is no easy task! To accommodate social distance, we will be using traditional spaces in non-traditional ways.  For example, cafeterias and gymnasiums will now be used for traditional classrooms.  We will also be renting mobile classrooms to ensure social distance at our middle school (our smallest building) during instruction.

When students are in their classrooms with a 6 ft. social distance, they will not be required to wear face masks.  When we are not able to maintain social distance in times such as class changes, we will require students to wear face masks in all grades PK-12.  Mask wearing by students with special needs will be determined on a case-by-case basis.  

Per the guidelines from the Ohio Governor’s office, our staff will be required to wear face masks at all times.

Online Option
We understand that some parents may not feel comfortable sending their child(ren) to school during this pandemic.  For those families, we are offering a 100% online option.  The online option is a self-contained online learning curriculum that is aligned with state standards.  Although the curriculum will not be taught by our Cloverleaf teachers, a Cloverleaf teacher will be assigned as a student advocate to answer questions, provide guidance, and assist students with keeping them on pace with their coursework.  For a more complete explanation, please click this link: https://drive.google.com/file/d/1QFLm7IxnKKNJQosBx_WVdM4kCgbKRylY/view.   

Since the pacing and sequence of curriculum will not duplicate the regular classroom, it is not practical for students to switch back and forth between online and in-person options.  Therefore, we ask that anyone choosing the online option will commit for at least the first semester (first trimester in our elementary school).  Parents choosing this option need to register by opting-in to the following link by August 3rd:  https://docs.google.com/forms/d/e/1FAIpQLScguchEgRgOAb8Q1TRqxWIIubTwDe-ZCB5hQ-mm8zIjD4PTPw/viewform?usp=sf_link   If you intend to send your child(ren) to the physical school building, you do not need to complete this form.

Transportation
In our geographically large school district, we understand that school buses are important to our parents.  It would be nearly impossible to create a workable transportation schedule where social distance can be adhered to on our school buses.  We have been given permission by the Medina County Health Department to continue our traditional 2-tiered busing schedule (one run for the ms/hs, one run for the es) if our students are required to wear masks and sit in assigned seats.  Therefore, masks and assigned seats will be required on our Cloverleaf school buses.

Start Date Changed to September 8th
In order for us to get all the required permitting and installation of our mobile classrooms, develop schedules, provide staff training, etc., it is necessary to delay our student start date.  The Board of Education has approved a delayed start date of September 8th—the day after Labor Day.  Although that is a 3-week delay, I do NOT intend to recommend a 3-week addition to the end of the school year.  I am working through some schedule scenarios for the rest of the school year to present as a recommendation to the school board by August 5th.  

I understand that there is no one solution that everyone will agree upon.  We have attempted to create a schedule that is safe for our students and respects the thoughts of our parents through the feedback we received through our survey.  We have large committees working on the building schedules over the course of the next couple weeks.  As I said before, this is not going to look like the school we are used to seeing and it is not going to run the way it has run in the past.  We still have many details to work out.  But I wanted you to have some perspective of our school district as you make the best choices for your family.  If you have questions, please feel free to submit those at this link:  https://forms.gle/sjohkJsWtjeLaJ9x8.  We intend to create a Frequently Asked Questions section at www.CloverleafLocal.org so that everyone can benefit from the questions parents may have.

Sincerely,

Daryl Kubilus Jr.
Superintendent
Cloverleaf Local Schools
 
Task force update 
 
June 30, 2020 

Hello Cloverleaf Families!

I thought it would be a good time to give you an update about our planning for next year.  As you know, we created a 53-member Cloverleaf Task Force to study and create a method for the reopening of our schools for the 2020-21 school year.  To date, the Task Force has met three evenings. 

The first job of the Task Force was to gain parent perspectives about the re-start of school.  To that end a survey was created and advertised to our parents through the district’s all-call and email system.  Through consideration of the 1,216 responses received, we learned a great deal about the perspectives of our parents.  First and foremost, we learned that 87.3% of our parents would send their children to physical school buildings where employees are required to wear masks, students are given the option to wear masks, and the district were to create a comprehensive social distance plan.  We created those parameters in anticipation of similar parameters being released by the state in the future.  Another significant finding was that 35.6% of our parents would have their ability to work affected by a schedule in which students were educated at home on certain days of the week.  This number was over 50% for our elementary parents.

In consideration of the perspectives of our Cloverleaf families, the Task Force determined that it should be the goal of Cloverleaf Local Schools to house 100% of our students in PK-12 every day for those parents who choose to send their children to the physical school.  Of course, with social distance requirements, this means we do not currently have enough square footage of educational space to make this happen.  Our School building social distance implication team is researching possibilities to add educational spaces to our plan, including portable classrooms. 

For those parents who are not comfortable sending their children to a physical building, we are planning a virtual solution as well so all students can receive a Cloverleaf education.

As of the writing of this email, the state has yet to release its school re-opening guidance document (likely release will be July 2nd).  The Cloverleaf Task Force is committed to considering the guidance of the Ohio Department of Education and Ohio Department of Health to create the safest possible learning environment for our students.

As a result of the work of the Task Force, eight sub-committees were established to study specific areas where focused work is needed.  Those eight areas include:

1.      School building social distance implications/strategies/procedures/capacities
2.      Transportation options
3.      Building and grounds cleanliness/sanitization
4.      Student/staff mental health considerations.
5.      Student/staff health medical considerations- including legalities
6.      Students with disabilities accommodations and compliance
7.      Specials (art/music/PE/library/playground feasibility)
8.      Sports/extra-curricular activity options

We are still in the midst of our work and have a lot of “heavy lifting” yet to do with regard to our re-opening.  That being said, one significant change is that a recommendation will be forthcoming to the Cloverleaf Board of Education to delay the start of school to Tuesday, September 8th!  The reason is that the associated planning of schedules, transportation, infra-structure, and staff development for a newly created schedule is going to make it impossible to start school in August.

I know this is a lot of information, but I want to keep you informed.  The next big area of study is going to be to create school schedules within the confines of transportation requirements and social distance guidelines.  There are still some major unanswered questions at the state and local level that we will need answered prior to beginning this work.  I will provide more updates as the work of the Task Force progresses.

Sincerely, 
 
Daryl Kubilus Jr.
Superintendent   
Cloverleaf Local Schools 
 
 
Task force continues its work 
 
June 18, 2020 
 
Hello, Cloverleaf Community!

Given the uncertainties of next school year, I think it best to provide periodic updates regarding our district’s planning for next school year.

As I mentioned in my Cloverleaf all-call to parents last week, we have assembled a task force of multiple Cloverleaf constituencies to consider the re-start of school for the 2020-21 year. The first meeting of the 53-member task force was held on June 4. In that first meeting we discussed some of the assumptions we needed to make to guide our work as well as the questions we need to answer in order to have the necessary background information to make informed decisions about school in the fall.

Included in the discussion was a need to gauge some of the perceptions of our parents. That was in the form of a survey that was administered this past Tuesday through Sunday. I am happy to report that we had 1,217 parents respond to the survey.

The task force worked to identify 10 work groups (nine to begin now, one to begin later) to begin the background work that will lead to us developing a district-wide schedule. Those work groups include:

1. School Building Social Distance Implications/Strategies/Procedures/Capacities
2. Transportation Options
3. Student/Staff Mental Health Considerations
4. Food Service Options
5. Sports/Extra-Curricular Activities
6. Building and Grounds Cleanliness/Sanitization
7. Student/Staff Health Medical Considerations- Including Legalities
8. Students with Disabilities Accommodations and Compliance
9. Specials Classes (Art/Music/PE, etc.)
10. Schedule Options (final group to begin meeting after the first nine complete their work)

The next meeting of the task force will consist of reviewing survey results as well as reporting out on the work of the first nine work groups. I am hopeful the state will release the final version of its “guidance” document shortly, as that document will have implications for our work.

I will continue to keep you informed as to our progress.

Sincerely,
 
Daryl Kubilus Jr.
Superintendent
Cloverleaf Local Schools 
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